Moving your business can be an excellent opportunity for growth and visibility. However, it comes with logistical and operational concerns. Whether you are moving to a bigger building, entering a new market, or saving team members from long commutes, a business move takes time and planning. Here are five considerations to keep the process as smooth and successful as possible.
Plan Early
Moving a business is much more than moving equipment and office furniture. You will likely want to review your lease, notify vendors and clients, change any business licenses, and coordinate with IT or technology providers.
You should begin your planning process at least a few months in advance. This will allow you to prepare a checklist of move-related tasks and a timeline for execution. You can assign a move or a team to track progress and ensure that essential tasks are completed for a smooth move.
Communicate Clearly and Often to Stakeholders
Communication while relocating your business cannot be underestimated. You will want to communicate effectively with your employees. Customers, vendors, and service providers throughout the relocation. Develop a communication plan that includes various channels, such as emails, social media, and updates on your website.
Let clients know any service disruptions and when you will be back. Internally, have regular check-in sessions with the employees, that will make the move happen to set accountability and manage expectations. You should be able to respond to the questions that will arise as the move proceeds.
Communicate Changes to Business Information Promptly
Another typically overlooked part of business relocation is updating the essential changes. As soon as your relocation is confirmed, start accumulating a list of where your address is listed or advertised. This includes business cards, your website, Google Business Profile, online directories, tax records, and legal documents.
You will also want to let your bank, insurer, regulatory agency, and any partners know about the changes. Maintaining consistency is essential for avoiding confusion and to continue to develop credibility for your business.
Employ Business Moving Professionals
Moving a business is different from moving your household stuff. You will need moving professionals who are versed in the technical details of properly protecting fragile equipment and maintaining deadlines. Some may offer an at home storage container rental, which can be the best option if your new location isn’t ready for immediate occupancy or if certain items need to be stored temporarily.
Ensure you are vetting commercial moving firms that have strong references or experience with the business of your structure and industry. Before your move, work with your moving company to plan the layout of the new location, get your coordinates access dates, and label all of your items properly to make unpacking quick and easy.
Maximize Your Income Potential with a Phases Moving Strategy
If you are going to move your business, operational downtime could lead to loss of income and strain in client relationships. If your business cannot be closed during the transition, consider a phased move.
Make sure you stay in touch with your tech department early to ensure critical systems can continue functioning while you move. With good staging, you will eliminate delays while providing your team with a soft launch.
Endnote
Moving your business can seem like a lot of work, but with proper planning and effective communication, it can be another positive step. Moving offers an opportunity to rebrand yourself, increase employee engagement and satisfaction, and prepare your company for growth. Make sure to do it right, and you will reap the rewards long after moving day.